Overview

Office Manager and Personal Assistant (PA & Family Office Coordinator) to provide comprehensive support, carrying personal, financial, and administrative responsibility.

Key Responsibilities:

Family Administration & Operations

Managing and coordinating all personal and administrative matters for the family.

Overseeing operations and administration across multiple residences and diverse properties.

Monitoring and managing household expenses, budgets, payments, and financial records.

Maintaining organized records and documentation for all family-related matters.

Coordinating service providers, contractors, maintenance, and household staff as needed.

Planning and coordinating domestic and international travel and flights.

Financial Administration & Reporting

Tracking expenses across properties and family activities.

Preparing detailed Excel-based reports, analyses, and data summaries.

Maintaining accurate financial records and expense control systems.

Assisting with budgeting, reconciliations, and monitoring of recurring expenditures.

Maintaining ongoing contact with banks, accountants, lawyers, travel providers, and other external parties.

Handling confidential information with the highest level of discretion and professionalism.

 

Essential Requirements:

Exceptional written and spoken English (near-native level or close to it).

Excellent communication skills in Hebrew.

Advanced Excel proficiency, including reporting, analysis, data management, and financial tracking.

Strong analytical capabilities and excellent problem-solving skills.

Outstanding attention to detail and maximum accuracy.

Proven experience as a personal assistant, executive assistant, family office coordinator, or similar role.

Ability to manage multiple projects and tasks simultaneously with proper prioritization.

High organizational skills, proactivity, resourcefulness, and reliability.

Absolute discretion and high personal integrity.

Looking for a stable, long-term position with a high level of responsibility and extensive autonomy at work.

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