Overview

 This is an NBN Connect post on behalf of another organization.

We are looking for a vibrant and dynamic person to fill the full-time position of Executive Assistant who will be able to join our team assisting the attorneys in the preparation and submission of petitions and related tasks, including:

• Law office administration including PA tasks for the Founding Partner.

• Managing the calendar of Founding Partner and support of executive and legal team.

• Communication between the SI legal team and client teams.

• Obtaining documentation from clients and meeting with them as necessary.

• Managing client documentation, ensuring that requested items were provided.

• Filling out various types of visa application forms.

• Preparing exhibits, petitions, and application packages for submission.

• Dealing with application filing fees and scheduling visa interviews.

• Managing documents in our immigration case management system.

• Supporting the finance and operations teams with billing and collection.

• Coordination with outsourced suppliers and expense tracking. Employee welfare – planning office activities, employee gifts, etc.

• Assisting with business development events (seminars, conferences).

• Updating our social media platforms and website.

• Light translations when needed (Heb to Eng).

Preferred requirements/skills:

• Bachelor’s degree or equivalent experience

• Native-level Hebrew speaker – must.

• English fluency – must.

• Highly detail-oriented.

• Ability to work independently.

• Excellent verbal and written communication skills.

• The ability to relate and communicate to clients and people at all levels.

• Faultless spelling and grammar.

• The ability to effectively prioritize and administer tasks as well as the flexibility to be available outside of office hours.