Overview

This is an NBN Connect post on behalf of another organization.

Job Description
The Bookings & Administration Coordinator is responsible for managing booking requests for groups, visitors, and events—from initial inquiry through on-site implementation.

This role serves as the primary point of contact for clients and acts as the liaison between clients and the Operations team to ensure seamless execution of all bookings. In addition, the Coordinator supports a range of administrative functions for programs operating within the building, including oversight of staff and guest access card systems, as well as creating basic marketing and graphic materials as needed.

This position reports to the Manager. Working hours are 9:00–16:00, based in the Old City, Jerusalem.

This is a maternity leave cover position – starting Aug. 16, 2026 until the end of Jan. 2027,

Key Responsibilities:
● Serve as the primary liaison for group bookings and customer service inquiries
● Act as the main point of contact for our Jerusalem inquiries
● Coordinate event logistics including room scheduling, equipment needs,
catering, and related operational requirements
● Manage and maintain booking data using the FileMaker database (data entry
and ongoing updates)
● Coordinate with the Operations team to ensure effective implementation of all
bookings and events
● Support ongoing management and coordination of our programs
● Provide general office administration support
● Prepare billing, invoicing, and related documentation
● Provide administrative and operational assistance to the Manager as
needed

Qualifications & Requirements:
● Native-level English; fluent Hebrew required
● Strong customer service and interpersonal communication skills
● Excellent organizational skills with the ability to multitask and manage
competing priorities
● Exceptional attention to detail and accuracy
● High level of technical and software proficiency
● Strong time management skills, including prioritization and follow-through