Overview

SUMMARY OF DUTIES

The mission is seeking to fill a Program Assistant position for the Migration program as well as various administrative positions that may arise following this selection process. Under general supervision of the Migration Program Manager or an Officer, this position provides comprehensive administrative support to ensure efficient program and service delivery. By facilitating day-to-day operations, these roles contribute to the smooth functioning and success of the Migration Section.

AREA OF SELECTION

This selection process is open to employees currently occupying an indeterminate or term position or temporary employment at the Embassy of Canada to Israel, who meet all the essential qualifications and whose applications are received by the closing date.

Please note that the Embassy of Canada to Israel does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or other factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

ESSENTIAL QUALIFICATIONS

All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resume and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments.

Education

This position requires:

  • An Associate, College diploma or Professional degree from a legally recognized Post Secondary Institution or an equivalent combination of education, training, and/or experience.*

*An equivalent combination of education, training, and/or experience refers to:  five years of work experience at a Canadian Embassy will be accepted.

Note: Candidates will be required to provide proof of their education

Language

The Following languages and proficiency levels are required for this job. Candidates will be formally assessed or requested to provide proof of certification on these levels.

  • An advanced proficiency level (reading, writing, comprehension, and speaking) in English.

Experience

In order to perform the duties relevant to this job, the following experience is required.

  • 1 year cumulative experience in an office environment in an administrative support or program assistant capacity for a corporate entity, foreign mission, government office, international organization or non-governmental organization
  • 1 year cumulative experience providing client service (internal or externa) in person, by telephone and electronic messaging in a professional environment.

Competencies

All competencies will be assessed. All competencies must be met prior to appointment.

  • Knowledge of the capabilities and functionality of the Microsoft 365 Suite (Word, Excel, Outlook, Teams etc.)
  • Thinking Things Through
  • Focus on Quality and Detail
  • Initiative and Action Oriented
  • Written Communication and oral interaction
  • Working with Others and Horizontal Leadership
  • Client Orientation
  • Resilience and Adaptability
  • Judgment and Discretion

*For more information on competencies: Competency Dictionary

ASSET QUALIFICATIONS

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

  • Experience using Global Case Management System Software
  • An intermediate proficiency level (reading, writing, comprehension, and speaking) in French

OPERATIONAL REQUIREMENTS

Operational requirements will be assessed on a “meet/does not meet“ basis and can be used to determine right fit of a candidate for the position.

  • Hours of Work: Normal hours of work of work for this position are in accordance with Locally-Engaged Staff Terms and Conditions of Employment: 8:00-16:30 (Monday-Thursday) and 08:00-13:30 (Friday); 37.5 hours per week.
  • Overtime: Willingness to work overtime on short notice.
  • Travel: This position may require limited occasional travel domestically and-or internationally.
  • References: Any job offer is subject to receipt of satisfactory references.

CONDITIONS OF EMPLOYMENT

Conditions of employment must be met or complied with before being appointed to a particular position. They are to be maintained throughout the employment period.

  • Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
  • Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada.

 

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