{"id":100039191,"date":"2026-05-20T11:59:41","date_gmt":"2026-05-20T11:59:41","guid":{"rendered":"https:\/\/www.nbn.org.il\/jobboard\/?post_type=job_listing&p=100039191"},"modified":"2026-05-20T11:59:41","modified_gmt":"2026-05-20T11:59:41","slug":"operations-coordinator-maternity-leave-cover","status":"publish","type":"job_listing","link":"https:\/\/www.nbn.org.il\/jobboard\/job\/operations-coordinator-maternity-leave-cover\/","title":{"rendered":"Operations Coordinator (Maternity-leave Cover)"},"content":{"rendered":"
This is an NBN Connect post on behalf of another organization.<\/pre>\n
ROLE OVERVIEW:<\/strong>
\nThe Operations Coordinator plays a central role in ensuring the smooth day-to-day functioning of
\nour Jerusalem office and supporting organizational operations. Working closely with the Chief
\nOperations Officer (COO) and broader team, this role is responsible for maintaining an organized,
\nwelcoming, and efficient office environment, supporting staff processes, coordinating key internal
\noperations, and contributing to Salesforce administrative work.
\nThis position requires strong organizational skills, initiative, attention to detail, and a proactive,
\nservice-oriented approach to supporting both people and systems across the organization. The
\nrole also requires consistent in-person presence in the Jerusalem office and close collaboration
\nwith the COO and broader team.
\nSuccess in this role will be defined by the ability to anticipate needs, maintain a high level of
\norganization, and create a smooth and effective operational environment. The
\nperson filling this position will also gain valuable Salesforce Administration skills, operational
\nexperience, and professional knowledge applicable to future career growth.<\/p>\n
KEY RESPONSIBILITIES:<\/strong>
\nDaily Office Operations & Management
\n\u2022 Open the office on designated mornings, ensuring spaces are set up and ready for the day
\n(lights, shared spaces, general readiness).
\n\u2022 Maintain a clean, organized, and welcoming office environment throughout the day.
\n\u2022 Manage office snacks, drinks, and supplies, including monitoring inventory and
\nindependently purchasing and restocking as needed.
\n\u2022 Ensure access and readiness of office spaces, responding to day-to-day operational needs
\nas they arise and special set up and ordering for particular meetings.<\/p>\n
Operational & Administrative Support
\n\u2022 Work closely with the COO on ongoing administrative, HR and operational tasks, including
\ncoordination, follow-up, and implementation of internal processes.
\n\u2022 Take an active role in the employee onboarding process:
\no Ensure onboarding workflows and boards (e.g., Monday.com) are accurate,
\ncomplete, and up to date through coordination with relevant team members.
\no Serve as the primary point of contact for onboarding-related logistics, particularly<\/p>\n
IT access, office setup, and day-one readiness.
\n\u2022 Administer and maintain the organizational calendar:
\no Ensure accurate and up-to-date tracking of programs, events, staff schedules,
\noffice closures, holidays, and vacations.
\no Coordinate scheduling needs across team members as required.
\n\u2022 Provide end-to-end coordination and technical support for large virtual meetings, including
\nZoom setup and management (breakout rooms, participant support, troubleshooting),
\npresenter and materials support, and agenda flow and timing oversight to ensure a
\nseamless and professional participant experience.<\/p>\n
Staff Experience & Organizational Events
\n\u2022 Assist in planning and execution of staff retreats, organizational meetings, and team
\nevents:
\no Coordinate logistics, including travel, accommodations, scheduling, catering and
\nmaterials.
\no Liaise with vendors and venues as needed.
\no Support a positive and engaging staff experience through thoughtful planning and
\nexecution. ( Participation in the retreat itself is not assumed and will be determined separately based on organizational needs.)
\n\u2022 Support ongoing staff culture initiatives, including team gatherings, lunches (monthly), and
\ncelebrations (e.g., birthdays), ensuring consistency and attention to detail.<\/p>\n
Tech Support for the Jerusalem Office
\n\u2022 Serve as a first point of contact for day-to-day office technology needs:
\no Provide basic troubleshooting and support for Apple-based laptops and their
\nsoftware
\no Assist staff with resolving common technical issues and coordinate with external
\nsupport when needed.
\n\u2022 Support administrative management of organizational platforms:
\no Basic administrative tasks across systems (e.g., Google Workspace, Monday.com,
\nMS Office, etc.).
\no Help ensure systems are functioning smoothly from a user perspective.
\n\u2022 Serve as the point of contact on all Salesforce-related matters for the Israel office.
\no Support Salesforce operations, including maintaining reports and dashboards,
\nmanaging contacts and lists, and helping ensure data accuracy and organization.
\no Coordinate with our external Salesforce implementation team on ongoing
\nprojects, troubleshooting, and system improvements.
\no We will provide Salesforce Administrator training as part of the role; prior Salesforce
\nexperience is considered a strong advantage
\n\u2022 Support the rollout and implementation of the \u2018technology and systems project\u2019 led by an
\nexternal consultant.
\n\u2022 Act as a reliable internal coordinator to ensure that technology-related projects move
\nforward in an organized and timely manner.<\/p>\n
SKILLS AND QUALIFICATIONS:<\/strong>
\nThis position is intended for a candidate who has recently completed their degree and is seeking
\ntheir first or second professional role. As a prerequisite, the candidate should be driven by our mission, in addition to possessing the following qualifications:
\n\u2022 A bachelor\u2019s degree
\n\u2022 Excellent written and verbal English skills
\n\u2022 Experience using project management tools such as Monday.com and CRM systems such
\nas Salesforce – an advantage
\n\u2022 A proactive attitude, willingness to learn, and commitment to professional excellence and
\nteamwork<\/p>\n
POSITION DETAILS
\n\u2022 This is a full-time position starting in July 2026 with standard working hours of 9:00-
\n17:00 from Sunday to Thursday.
\n\u2022 This is a 6-month maternity leave cover position, with the possibility of becoming
\npermanent based on organizational needs and fit.
\n\u2022 Our policy is that Jerusalem-based team members are present in the
\noffice in Talpiot, Jerusalem, 5 days a week.<\/p>\n","protected":false},"author":42,"featured_media":100027681,"template":"","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_promoted":"","_job_location":"","_application":"resumes@nbn.org.il","_company_name":"NBN Recruitment Services","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[44],"job-categories":[49],"job-types":[2,23252],"class_list":["post-100039191","job_listing","type-job_listing","status-publish","has-post-thumbnail","hentry","job_listing_region-jerusalem","job_listing_category-operations-and-logistics","job_listing_type-full-time","job_listing_type-in-office-only","job-type-full-time","job-type-in-office-only"],"_links":{"self":[{"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/job-listings\/100039191","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/users\/42"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/media\/100027681"}],"wp:attachment":[{"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/media?parent=100039191"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/job_listing_region?post=100039191"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/job-categories?post=100039191"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/job-types?post=100039191"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}