This role is designed to take full ownership of administrative, financial coordination, and operational systems, allowing the Executive Director to focus on vision, partnerships, fundraising, and teaching.<\/p>\n
This is not a classic assistant role\u2014it is a core operational role that sits at the heart of the organization.<\/p>\n
Key Responsibilities:
\n1. Finance & Administration (Israel & US)
\nCoordinate financial administration across Israel and the US
\nWork closely with an Israeli bookkeeper\/payroll provider and a US accountant\/CPA
\nTrack income and expenses across programs, grants, donations, and currencies
\nMaintain organized financial records (invoices, receipts, contracts, grant documentation)
\nSupport monthly, quarterly, and annual financial reporting
\nMonitor cash flow and flag risks, gaps, or discrepancies proactively<\/p>\n
2. Operations, Systems & Procedures
\nBuild, document, and maintain administrative and operational procedures
\nManage payment, reimbursement, and contracting workflows
\nSupport staff onboarding and offboarding processes
\nEnsure compliance with Israeli Amutah requirements and US nonprofit standards
\nMaintain shared folders, templates, and internal documentation so systems are clear and repeatable
\n3. Technology, CRM & Digital Tools
\nManage and maintain the organization\u2019s CRM system (data accuracy, reporting, workflows)
\nHigh-level use of Google Workspace (Docs, Sheets, Drive, Calendar)
\nSupport integration between CRM, finance tools, learning platforms, and communication tools
\nUse advanced AI tools (e.g., for documentation, reporting, workflow automation) to increase efficiency
\nIdentify opportunities to improve systems and reduce manual work
\n4. Executive Support & Coordination
\nManage scheduling and coordination across time zones (Israel \/ US \/ UK)
\nPrepare agendas, track decisions, and follow up on action items
\nSupport preparation for Board and Finance Committee meetings
\nAct as a thoughtful gatekeeper, helping prioritize requests and protect the Executive Director\u2019s time
\n5. Cross-Team & External Coordination
\nServe as an operational bridge between staff, vendors, finance providers, and external partners
\nEnsure clarity, accountability, and follow-through
\nSupport communication flow so nothing falls between the cracks<\/p>\n
Qualifications & Experience:
\n\u20135+ years of experience in operations, administration, or finance coordination
\nStrong technological background
\nHands-on experience with CRM systems
\nHigh proficiency in Google Workspace
\nComfortable working with advanced AI tools
\nStrong organizational and documentation skills
\nComfortable working with numbers and financial data (not necessarily an accountant)
\nExperience in nonprofit or mission-driven organizations preferred<\/p>\n
Part time- 20-25 hours\/week<\/p>\n
Personal Attributes:
\nHighly reliable, discreet, and trustworthy
\nAccuracy, structured, detail-oriented, and calm under pressure
\nProactive problem-solver who anticipates needs
\nService-oriented with professional confidence
\nEnjoys bringing order and clarity<\/p>\n
The ideal candidate is organized, tech-savvy, proactive, and dependable, with the ability to manage complexity, improve systems, and ensure follow-through.<\/p>\n
Tell them you heard about the position from Nefesh B\u2019Nefesh. Please do not repost.<\/pre>\n","protected":false},"author":42,"featured_media":0,"template":"","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_promoted":"","_job_location":"Remote","_application":"CV@orhalev.org","_company_name":"Or Halev","_company_website":"https:\/\/www.orhalev.co.il","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":1,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":""},"job_listing_region":[],"job-categories":[50],"job-types":[3],"class_list":{"0":"post-100038408","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"job_listing_category-non-profit","6":"job_listing_type-part-time","8":"job-type-part-time"},"_links":{"self":[{"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/job-listings\/100038408","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/users\/42"}],"wp:attachment":[{"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/media?parent=100038408"}],"wp:term":[{"taxonomy":"job_listing_region","embeddable":true,"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/job_listing_region?post=100038408"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/job-categories?post=100038408"},{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/www.nbn.org.il\/jobboard\/wp-json\/wp\/v2\/job-types?post=100038408"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}